PR Mistakes when Speaking with Journalists

By Mark Macias

I had a conversation last night with a former colleague at CBS. We started talking about life in journalism vs life in PR when our conversation steered towards the biggest PR mistakes publicists make when speaking with journalists.

Clients frequently ask me to make these mistakes, but I try to explain to them why this approach will hurt us. These mistakes might seem rational to you, but lots of times, logic has nothing to do with journalism.

Regardless of whether you are trying to get publicity for a tech startup, mobile app or established business, here are 4-tips that your publicist should never make when speaking with reporters.

Biggest PR Mistakes that Rookie Publicists Make

1) They ask you to hangout – As an Executive Producer with NBC and Senior Producer with CBS in New York, publicists were always asking me out for drinks. While it’s a nice gesture, do you really want to hang out with someone you don’t know? A better approach is to organize an event at a place where they normally can’t get into and explain why it’s in their best interest to meet. Last year, a client from Canada was in New York for a TV appearance. I invited a few targeted reporters to the ultra private Soho House to meet this client and discuss some of the trends in that industry. I knew these reporters all wanted to experience the Soho House, but they couldn’t get in. This was our Ace card. We ended up getting some long face time and story pitches to influential reporters with several major NYC newspapers and online publications.

2) They call your phone – In smaller markets, this is more acceptable, but in the larger markets – no publicist should cold call a reporter. They hate it. So how do you get them on the phone and pitch your story? Here’s my approach. Send them a quick email. Tease them with the story, and ask them if you can set up a quick call with them over the phone. If you are effective with your tease, every smart and visionary reporter will bite.

3) When is the story running? – I understand why every client wants to know this but the inside scoop is usually the reporter doesn’t know. It’s up to the Executive Producer (in TV) or editor (in print) to decide when it runs. And just because it is scheduled to run, that doesn’t mean it will run. Sometimes, stories are delayed for editorial, timing or pure space reasons. Instead of nagging the reporter, keep a close eye on when their stories run. If you don’t see them in the paper, or on TV, shoot them a short email and ask them if they have any idea when the story will run. It gives them a safe out to say – “I don’t know yet.” And if they do have an idea, they will tell you.

4) Can we see the story in advance? – This is one of the quickest ways to alienate reporters. Journalists are very independent people, and you never want to give the appearance that you are bossing them around, or driving their coverage. As a former journalist – and now owner of a PR firm – I sometimes go into my leadership role. But I can’t do that with reporters – and neither can you. It’s their job. Not your job, so don’t try to lead their coverage.

Macias PR was named the 2015 top “PR Consultant Firm of the Year – USA” by Finance Monthly. The firm was founded by Mark Macias – a former Executive Producer with NBC and Senior Producer with CBS in New York. Macias is a weekly contributor with CNBC.com and author of the communications book, Beat the Press: Your Guide to Managing the Media, which has been featured in the NY Times, Fox Business, NY Post and others. Macias PR has run media campaigns for tech startups, financial groups, service providers, nonprofits and politicians.

 

PR Creativity Begins Underground

By Mark Macias

“Creativity at its deepest level begins underground.

I posted that impromptu quote on Facebook several years ago during a vacation in a foreign country at an underground club. I just realized that quote is not a shallow status update inspired by spirits. It’s actually a principal that applies to public relations – or for that matter with business.

But let’s focus on why that quote applies to PR and how it can help your tech startup or business build a brand on the web.

Public relations and journalism are similar in that creative ideas drive the coverage. In the morning news meetings, the person with the best story idea is always driving the conversation. I became an Executive Producer with NBC in New York at a young age – not because of my experience, but because of my creative ideas. And when I hired freelance producers at NBC in New York, I chose creativity over experience when everything else was equal.

That’s because creativity drives all news story ideas. Experience or great sources don’t really inspire great ideas. I could argue they actually inspire complacency since a person is rarely pushed outside of his comfort zone.

But not everyone sees it that way.

Earlier this week, a person told me he only wanted to work with a PR firm that has experience in the pharmaceutical industry. It didn’t matter that my PR firm has delivered prominent news stories for major health care clients. I respect that decision because he knows his business better than I do.

But I do know the business of PR and if I were looking to hire the best PR firm in NYC, I wouldn’t hire a PR firm based on experience or their contacts. I would hire the most creative PR firm in NYC.

That’s because creative ideas drive all news stories, which is why this is now my new favorite quote of the week: “Creativity at its deepest level begins underground.

Macias PR was named the 2015 “PR Consultant Firm of the Year – USA” by Finance Monthly. The firm was founded by Mark Macias – a former Executive Producer with NBC and Senior Producer with CBS in New York. Macias is a weekly contributor with CNBC.com and author of the communications book, Beat the Press: Your Guide to Managing the Media, which has been featured in the NY Times, Fox Business, NY Post and others. Macias PR has run media campaigns for tech startups, financial groups, service providers, nonprofits and politicians.